Executive Secretarial Assistant

Join Maya Management Consultancy as an Executive Secretarial Assistant in the vibrant heart of Canggu, Bali. This is a unique opportunity to support high-level corporate governance while enjoying the dynamic work-life balance Bali offers. You will play a pivotal role in managing the day-to-day operations of the executive team, ensuring smooth and efficient communication between the board of directors and the management team.

At Maya Management Consultancy, we are a leading management consultancy firm dedicated to helping businesses grow and thrive. Our team is passionate about delivering exceptional service and making a positive impact on our clients' success. As an Executive Secretarial Assistant, you will be part of a supportive and collaborative environment where your contributions are valued and recognized.

In this role, you will handle a variety of tasks, including scheduling meetings, preparing agendas and minutes, managing correspondence, and assisting with travel arrangements. You will also be responsible for maintaining the executive's calendar, tracking important deadlines, and ensuring that all administrative tasks are completed accurately and efficiently.

📋 Tanggung Jawab Pekerjaan

Key Responsibilities:

• Manage the executive's calendar and schedule meetings with the board of directors and management team.
• Prepare and distribute meeting agendas, minutes, and follow-up action items.
• Handle all correspondence, including emails, letters, and calls, ensuring timely and accurate responses.
• Assist with travel arrangements, including booking flights, hotels, and transportation.
• Maintain and update the executive's files and documents, ensuring they are organized and easily accessible.
• Support the executive in preparing for meetings and presentations by gathering relevant information and materials.
• Coordinate with the office manager to ensure the smooth operation of the office, including managing supplies and equipment.
• Assist with the preparation of reports and presentations for the executive team.

🎓 Kualifikasi & Syarat

Kualifikasi & Syarat:

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 3 years of experience as a Secretarial Assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work well under pressure and meet tight deadlines.
• Fluency in English, both written and spoken.
• Experience with project management software, such as Asana or Trello, is a plus.

🛠️ Keahlian

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